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Register a birth

When a baby is born, their birth must be registered within 42 days with the local registrar.

The following people can register a birth:

  • the baby's mother
  • the baby's father who was married to the baby's mother at the time of the birth
  • both parents together, if they are not married to each other and they want the father's details to be recorded in the register

Please remember that the birth has to be registered by one or both of the parents in person. You cannot ask a friend or a relative to register the birth on your behalf.

Where to register

You should register a birth with the Registrar for the district where the baby was born. If the baby was born in Hillingdon Hospital or anywhere else in the borough of Hillingdon, the birth must be registered at Register Office at the Civic Centre.

Please be aware that we do not provide car parking at the Civic Centre, only to blue badge holders, but there is a car park in the Intu shopping centre which is situated opposite the Civic Centre.

Documents to bring to the registration appointment

  • Passports for both parents or British driving licence
  • Marriage certificate if applicable
  • Proof of address (utility bill or other)
  • Baby's red birth book issued by the maternity hospital
  • £11 for each short or full certificate (cash or debit/credit card are accepted)

Please note: we do not provide translators.

Make an appointment 

Please note: if you are late for your appointment, you will need to rebook your appointment for another day.

Baby born outside the borough

If your baby was born outside of the Hillingdon borough, you can 'make a declaration' to the Registrar in Hillingdon and we will send it to the correct office for you. If you ever need copies of certificates you will need to contact the office the birth was registered at rather than where you made the declaration. A full birth certificate and short birth certificate cost £11 each. You will need to bring a cheque or postal order, as your fee will be posted with the declaration. The Registrar will take the details and send signed paperwork to the Register Office of the District where the birth took place. The birth will be registered at that Register Office and the certificate(s) will be posted to you approximately five days after your appointment. 

If you do not speak or understand English please bring someone who can translate for you.

Information needed by the Registrar

  • The registrar will see you in private and record details about the baby and both parents. You will be asked for the following information:
    • the date of the birth
    • where the baby was born
    • the baby's full name
    • and the mother's:
      • full name
      • name before she was married
      • date and place of birth
      • occupation
      • address
  • If the father's details are to be included, the registrar will also need to know the father's:
    • full name
    • date and place of birth
    • occupation
    • address
  • If the parents are married to each other, the registrar will also ask for the date of their marriage and the number of any other children that they might have.
  • You will be asked to check the information recorded very carefully and then sign to say that it is correct. It is important that the registration is accurate as any correction of errors discovered after the register has been signed may be difficult or even impossible to correct.
  • Do also take care on deciding your child's name. This is particularly important if the mother and father have different surnames as the surname given at this time cannot be changed at a later date other than by re-registration or adoption.
  • To help ensure the accuracy of the information recorded and correct spellings, please bring documents with you such as baby's NHS red book, your passport, driving licence, utility bill, birth and marriage certificates.  
  • We can still register the birth without these documents.

Charges for registering a birth

There is no charge for registering a birth. However, you may want a full birth certificate, which shows the parents' names. Many organisations, including the UK Passport Agency now require this type of certificate. We would recommend that you purchase a full certificate at the time of registering the birth. The statutory fee for birth certificates is £11 each.

We operate an appointment system between 9am to 4pm, Monday to Saturday.

Additional registration service fees 

  • Consideration of a correction of a register entry by Superintendent Registrar is £75.
  • Consideration of a correction of a register entry by the General Register Office for England and Wales is £90.
  • Space 17 amendments (change of forenames or adding or removing forenames within first year of registration) is £40.

Naming ceremonies

A naming ceremony is a very special way of welcoming a child's safe arrival into the world, and is an opportunity for you, as parents, to declare before your family and friends your commitment and love, as you welcome your child into your family.  Find out more »

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Article utilities:  Bookmark and Share Print Print this page Last updated: 11 Feb 2019 at 14:50